The Los Angeles employment lawyer Zachary J. Sempers represents clients dealing with employee expenses reimbursement disputes and lawsuits in Los Angeles and throughout California. To discuss your case during a free consultation, call 888-762-0297.
Employee expense reimbursement defined
California Labor Code requires employers to reimburse employees for all the reasonable and necessary business expenses incurred in the scope and course of their employment. In other words, employee expense reimbursement means that your employer must pay you back for the losses you incurred as part of doing your job as long as the expenses are reasonable and necessary.
California employee expense reimbursement laws
California Labor Code § 2802 mandates employee expense reimbursements for covered work-related expenses incurred by employees. The section of the California Labor Code reads that employers are legally required to reimburse their employees for all "necessary" and "reasonable" costs, expenses, and losses incurred "in direct consequence of the discharge of the duties."
The main purpose of California’s employee expense reimbursement law is to prevent employers from passing some or all of their operating expenses on to their workers. It is important to note that California Labor Code only requires reimbursement for “necessary” and “reasonable” work-related expenditures.
Can an employer refuse to reimburse expenses?
Yes, an employer may refuse to reimburse an employee for his or her work-related expenses if they believe that the losses incurred by the employee are not necessary or reasonable. What costs meet the definition of “reasonable” and “necessary” depends on a multitude of factors, including but not limited to:
- The employee’s job duties;
- Whether or not the work could have been done without incurring the losses; and
- The employee’s performance expectations.
If you believe that your employer has violated your rights by refusing to reimburse you for your expenses, do not hesitate to speak with our experienced employment lawyer at The Sempers Law Firm.
Reimbursement expense receipt guidelines
There are no strict reimbursement expense receipt or request guidelines in California.
In most cases, California employers reimburse employees for their work-related expenses when such employee expense reimbursement is requested. This may make sense when the employer is not aware of the expenses incurred by the employee in the course of their employment.